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ICA70112 Information Technology And Systems
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ICA70112 Information Technology And Systems
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Course Code: ICA70112
University: Victorian Institute Of Technology
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Country: Australia
Question:
Part Two:Define Scope and produce a Scope Management PlanDefine the scope of the project and detail how the scope will be managed.Provide a list of ResourcesIdentify and detail the resources for the project using MS Project where appropriate, including:People (and their roles), plus any extra personnel that is required for the project.Technology – any hardware, network and software need to support the team and your client.Facilities – where will most of the teamwork be situated?Other – for example, travel, training etc.Part Three: Using MS Project, develop a schedule using a high-level Work Breakdown Structure (WBS). It should include:Milestones for each phase and deliverableThis will tell everyone associated with the project that the phase or deliverable was completed satisfactorily.Activities / TasksDefine a set of activities/tasks that must be completed to produce each deliverable.Resource AssignmentsAssign people and resources to each individual activities.Estimates for Each Activity / TaskDevelop a time estimate for each task or activity to be completed.Project BudgetDevelop a budget using the time and resources estimated for each task or activityA summary of the WBS should be clearly provided in the report. You must include complete screenshots of your own MS project file in your assignment report and keep your MS project file with you. You lecturer might request your files to be sent individually for marking.Part Four: Project Risk Analysis and PlanDocument any assumptions you have made about the projectUsing the Risk Identification Framework outlined in your text as a basis, identify five risks to the project – one for each of the five phases of the methodology.Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.Part Five: Quality Management Plan. It should include:A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client.Develop and describe the following that your project team could implement to ensure quality;A set of verification activitiesA set of validation activitiesPart Six:
Closure and EvaluationResearching for the closure checklist and project evaluationa. To prepare for this task, you will be required to provide an annotated bibliography. (550 words)Write an Annotated Bibliography for three (3) relevant texts or readings around project evaluation. The Annotated Bibliography is a critical examination of the most relevant, recent and scholarly research on the topic area that is not just a summary of the articles you have read.You will submit this as an appendix to your project evaluation documentation.Ensure that the AB submitted by you is your own work and has not been submitted elsewhere and comply with the University’s requirements for academic integrity.
Answer:
Introduction:
The measurable organizational value defines the goal of the project and helps in analysing the values that the organization provides to its clients (Beringer, Jonas & Kock, 2013).). The measurable organization value that is set by Globex is development of a website and an application that will help in easier management of the gains that are stored in warehouse. The desired area of impact the project is expected to cover includes the operational, social, financial, strategy and customers associated with the organization (Binder, 2016). Ranking of the area of impact of the project is represented in the following table-
Operational
Rank 1
Financial
Rank 2
Strategy
Rank 3
Social
Rank 4
Customers
Rank 5
The values that this project will be providing to the company are as follows (Burke, 2013)-
Better- The Client Globex wants to improve their process of business delivery by improving the ease of access and management of the warehoused grains.
Faster- With the implementation of this project, the process of selling the warehoused grains would be faster.
The metrics for measuring whether the project is successful in achieving the desired target or not are as follows-
The objectives set by Globex should be achieved with the help of the project.
The Project is needed to be implemented as inexpensively as possible.
The timeframe for achieving the desired MOV of the organization will be six months from the project initiation. The Globex and Virtucon will be able to achieve the desired target by ensuring successful implementation of the application and the website.
Scope and Scope management
It is important to identify the scope of the project in order to ensure that the implementation of the project by the project management team follows the goals and the objectives of the project. The scope of this project is to implement the website and the smartphone application in an inexpensive manner as possible. The scope will be managed by ensuring that each project deliverables are completed within a scheduled time (Heagney, 2016). The Functional Manger of the project will be responsible appropriate project monitoring and control. Apart from that the resource manager will be responsible for managing the resources of the project.
The main resources that are needed in the project are as follows-
Resource Name
Max. Units
Std. Rate
Ovt. Rate
Cost/Use
Project Manager
100%
$90.00/hr
$0.00/hr
$0.00
Functional Manager
100%
$40.00/hr
$0.00/hr
$0.00
Resource Manager
100%
$40.00/hr
$0.00/hr
$0.00
Coding team
600%
$45.00/hr
$0.00/hr
$0.00
Code and Application Tester
800%
$30.00/hr
$0.00/hr
$0.00
Database Administrator
200%
$40.00/hr
$0.00/hr
$0.00
Website and Application Licensing Cost
$0.00
$60,000.00
Training Team
300%
$30.00/hr
$0.00/hr
$0.00
Archieve
$0.00
$5,000.00
Content writer
300%
$10.00/hr
$0.00/hr
$0.00
Project Manager of Globex
100%
$90.00/hr
$0.00/hr
$0.00
The identified milestones of the project are as follows-
M1: Completion of the Project Initiation Phase
M2: Project Plan Approval
M3: Successful Coding
M4: Completion of Testing and Bug Fixation
M5: Successful Go Live and Training
M6: Project completion
The tasks and the activities associated with each deliverables of the project are as follows-
WBS
Task Name
0
I-Crop-A Project by Virtucon
1
Project Initiation
1.1
Meeting with Globex
1.2
Requirements Gathering and identification of the specifications of the Project
1.3
Documentation
1.4
Approving the requirements from the Clients
1.5
M1: Completion of the Project Initiation Phase
2
Project Planning
2.1
Project Scheduling
2.2
Identification of Resource Requirements
2.3
Budgeting
2.4
Development and Approval of Project Plan
2.5
M2:Project Plan Approval
3
Project Execution
3.1
Coding of Website and smartphone Application
3.2
Linking with database
3.3
Documenting each Activity
3.4
M3: Successful Coding
4
Testing
4.1
Unit Testing
4.2
System testing
4.3
User acceptance testing
4.4
Bug Fixing (if any)
4.5
Documentation
4.6
M4: Completion of Testing and Bug Fixation
5
Go Live and Traning
5.1
Website and Application Launch
5.2
Training
5.3
Post implementation support
5.4
M5: Successful Go Live and Training
6
Project Closure
6.1
Documentation
6.2
Record Archival
6.3
Completion of payment
6.4
Resource Release
6.5
Client Sign off
6.6
M6:Project completion
The Gantt Chart of the Project is represented below-
The work activities marked in red in the Gantt chart above depict the critical path of the project
The work breakdown structure of the project is represented in the following picture
Resource Assignments
The resources allocated to each of the activities of the project are represented in the following table-
Task Name
Duration
Predecessors
Resource Names
I-Crop-A Project by Virtucon
114 days
Project Initiation
18 days
Meeting with Globex
5 days
Project Manager
Requirements Gathering and identification of the specifications of the Project
10 days
2
Project Manager, Functional Manager
Documentation
2 days
3
Archive [1],Content writer
Approving the requirements from the Clients
1 day
4
Project Manager
M1: Completion of the Project Initiation Phase
0 days
5
Project Planning
7 days
Project Scheduling
2 days
6
Project Manager, Resource Manager
Identification of Resource Requirements
7 days
6
Project Manager, Resource Manager
Budgeting
5 days
6
Functional Manager ,Resource Manager
Development and Approval of Project Plan
2 days
10
Project Manager of Globex
M2:Project Plan Approval
0 days
11
Project Execution
32 days
Coding of Website and smartphone Application
15 days
12
Coding team ,Website and Application Licensing Cost[1]
Linking with database
15 days
14
Coding team ,Database Administrator
Documenting each Activity
2 days
15
Archieve [1],Content writer
M3: Successful Coding
0 days
16
Testing
36 days
Unit Testing
10 days
17
Code and Application Tester
System testing
7 days
19
Code and Application Tester
User acceptance testing
12 days
20
Code and Application Tester
Bug Fixing (if any)
5 days
21
Code and Application Tester
Documentation
2 days
22
Archive [1],Content writer
M4: Completion of Testing and Bug Fixation
0 days
22
Go Live and Training
12 days
Website and Application Launch
5 days
22
Project Manager, Project Manager of Globex
Training
5 days
26
Post implementation support
7 days
26
Training Team ,Functional Manager
M5: Successful Go Live and Training
0 days
28
Project Closure
11 days
Documentation
2 days
28
Archive [1],Content writer
Record Archival
2 days
31
Archive [1]
Completion of payment
7 days
32
Project Manager of Globex
Resource Release
1 day
32
Project Manager
Client Sign off
2 days
34
Project Manager
M6:Project completion
0 days
35
Estimates for Each Activity
The time estimation or duration of each of the activities of the project is represented in the following table-
WBS
Task Name
Duration
Start
Finish
0
I-Crop-A Project by Virtucon
114 days
Wed 03-10-18
Mon 11-03-19
1
Project Initiation
18 days
Wed 03-10-18
Fri 26-10-18
1.1
Meeting with Globex
5 days
Wed 03-10-18
Tue 09-10-18
1.2
Requirements Gathering and identification of the specifications of the Project
10 days
Wed 10-10-18
Tue 23-10-18
1.3
Documentation
2 days
Wed 24-10-18
Thu 25-10-18
1.4
Approving the requirements from the Clients
1 day
Fri 26-10-18
Fri 26-10-18
1.5
M1: Completion of the Project Initiation Phase
0 days
Fri 26-10-18
Fri 26-10-18
2
Project Planning
7 days
Mon 29-10-18
Tue 06-11-18
2.1
Project Scheduling
2 days
Mon 29-10-18
Tue 30-10-18
2.2
Identification of Resource Requirements
7 days
Mon 29-10-18
Tue 06-11-18
2.3
Budgeting
5 days
Mon 29-10-18
Fri 02-11-18
2.4
Development and Approval of Project Plan
2 days
Mon 05-11-18
Tue 06-11-18
2.5
M2:Project Plan Approval
0 days
Tue 06-11-18
Tue 06-11-18
3
Project Execution
32 days
Wed 07-11-18
Thu 20-12-18
3.1
Coding of Website and smartphone Application
15 days
Wed 07-11-18
Tue 27-11-18
3.2
Linking with database
15 days
Wed 28-11-18
Tue 18-12-18
3.3
Documenting each Activity
2 days
Wed 19-12-18
Thu 20-12-18
3.4
M3: Successful Coding
0 days
Thu 20-12-18
Thu 20-12-18
4
Testing
36 days
Fri 21-12-18
Fri 08-02-19
4.1
Unit Testing
10 days
Fri 21-12-18
Thu 03-01-19
4.2
System testing
7 days
Fri 04-01-19
Mon 14-01-19
4.3
User acceptance testing
12 days
Tue 15-01-19
Wed 30-01-19
4.4
Bug Fixing (if any)
5 days
Thu 31-01-19
Wed 06-02-19
4.5
Documentation
2 days
Thu 07-02-19
Fri 08-02-19
4.6
M4: Completion of Testing and Bug Fixation
0 days
Wed 06-02-19
Wed 06-02-19
5
Go Live and Training
12 days
Thu 07-02-19
Fri 22-02-19
5.1
Website and Application Launch
5 days
Thu 07-02-19
Wed 13-02-19
5.2
Training
5 days
Thu 14-02-19
Wed 20-02-19
5.3
Post implementation support
7 days
Thu 14-02-19
Fri 22-02-19
5.4
M5: Successful Go Live and Training
0 days
Fri 22-02-19
Fri 22-02-19
6
Project Closure
11 days
Mon 25-02-19
Mon 11-03-19
6.1
Documentation
2 days
Mon 25-02-19
Tue 26-02-19
6.2
Record Archival
2 days
Wed 27-02-19
Thu 28-02-19
6.3
Completion of payment
7 days
Fri 01-03-19
Mon 11-03-19
6.4
Resource Release
1 day
Fri 01-03-19
Fri 01-03-19
6.5
Client Sign off
2 days
Mon 04-03-19
Tue 05-03-19
6.6
M6:Project completion
0 days
Tue 05-03-19
Tue 05-03-19
Project Budget
The estimated budget for the project corresponding to each of the activities in the project is as follows-
WBS
Task Name
Duration
Resource Names
Cost
0
I-Crop-A Project by Virtucon
114 days
$156,440.00
1
Project Initiation
18 days
$19,880.00
1.1
Meeting with Globex
5 days
Project Manager
$3,600.00
1.2
Requirements Gathering and identification of the specifications of the Project
10 days
Project Manager, Functional Manager
$10,400.00
1.3
Documentation
2 days
Archive [1],Content writer
$5,160.00
1.4
Approving the requirements from the Clients
1 day
Project Manager
$720.00
1.5
M1: Completion of the Project Initiation Phase
0 days
$0.00
2
Project Planning
7 days
$14,000.00
2.1
Project Scheduling
2 days
Project Manager, Resource Manager
$2,080.00
2.2
Identification of Resource Requirements
7 days
Project Manager, Resource Manager
$7,280.00
2.3
Budgeting
5 days
Functional Manager ,Resource Manager
$3,200.00
2.4
Development and Approval of Project Plan
2 days
Project Manager of Globex
$1,440.00
2.5
M2:Project Plan Approval
0 days
$0.00
3
Project Execution
32 days
$80,760.00
3.1
Coding of Website and smartphone Application
15 days
Coding team ,Website and Application Licensing Cost[1]
$65,400.00
3.2
Linking with database
15 days
Coding team ,Database Administrator
$10,200.00
3.3
Documenting each Activity
2 days
Archive [1],Content writer
$5,160.00
3.4
M3: Successful Coding
0 days
$0.00
4
Testing
36 days
$13,320.00
4.1
Unit Testing
10 days
Code and Application Tester
$2,400.00
4.2
System testing
7 days
Code and Application Tester
$1,680.00
4.3
User acceptance testing
12 days
Code and Application Tester
$2,880.00
4.4
Bug Fixing (if any)
5 days
Code and Application Tester
$1,200.00
4.5
Documentation
2 days
Archive [1],Content writer
$5,160.00
4.6
M4: Completion of Testing and Bug Fixation
0 days
$0.00
5
Go Live and Training
12 days
$11,120.00
5.1
Website and Application Launch
5 days
Project Manager, Project Manager of Globex
$7,200.00
5.2
Training
5 days
$0.00
5.3
Post implementation support
7 days
Training Team ,Functional Manager
$3,920.00
5.4
M5: Successful Go Live and Training
0 days
$0.00
6
Project Closure
11 days
$17,360.00
6.1
Documentation
2 days
Archive [1],Content writer
$5,160.00
6.2
Record Archival
2 days
Archive [1]
$5,000.00
6.3
Completion of payment
7 days
Project Manager of Globex
$5,040.00
6.4
Resource Release
1 day
Project Manager
$720.00
6.5
Client Sign off
2 days
Project Manager
$1,440.00
6.6
M6:Project completion
0 days
$0.00
The assumptions that has been considered in this project are as follows-
Virtucon will be able to implement the project in an inexpensive manner as possible.
The project will be completed within the resource allocated and within the given schedule
The risks associated with the project are as follows-
Schedule Risk
Budget Risk
Technical Risk
Problems with inappropriate Coding
Resource Risk
The analysis of the risks associated with the project is as follows-
Risk
Responsibility
Mitigation Strategy
Schedule Risk
Project Manager
Project scheduling in the planning stage
Budget Risk
Resource Manager
The budget will be prepared according to the resource needs
Technical Risk
Coding team
Appropriate project monitoring will be enforced
Problems with inappropriate Coding
Coding team
Errors per 1000 line of codes will be analysed
Resource Risk
Resource Manager
Resources will be allocated according to the project activities.
Quality Management Plan
Quality management is an important consideration of the project since it ensures that the clients are delivered with the desired output. The quality management plan takes into consideration the verification and validation activities associated with the project (Hwang & Ng, 2013). The verification activities that are a part of the project implementation plan are as follows-
The objectives of the project are correctly met
The Errors in the coding are fixed
Specification reviews are taken into consideration.
The validation activities associated with the project evaluation are as follows (Kerzner, 2018)-
The website and the application works according to the specifications
Desired quality of the project is met.
Annotated Bibliography
Willcocks, L. P. (2013). 9 Evaluating the Outcomes of Information Systems Plans Managing information technology evaluation techniques and processes”. Strategic Information Management, 239.
According to Williocks (2013), project evaluation is important in order to ensure that the project has been able to meet its desired goals. It is an integral process of project management that ensures that needs of the project are met by the project team members. Project evaluation is important for in information technology projects mainly because the information systems that are being developed in the project proposes needs thorough inspection about its characteristics and the features of the project. The analysis and evaluation of the project helps in easier management of the project and improves the process of project closure. It is a project management technique that ensures that the project is implemented according to the project plan and the identified objectives of the project (Kerzner & Kerzner, 2017). The evaluation process of the project covers the economic evaluation and highlights the profits or the losses that the project has met. However, there are certain concerns associated with the project evaluation techniques (Leach, 2014). This process is mainly lengthy and is often uncalled for. However, with an accurate project evaluation, it is possible to ensure that the project that will be delivered to the client meets all the expected requirements of the project.
Aziz, R. F. (2014). RPERT: Repetitive-projects evaluation and review technique. Alexandria Engineering Journal, 53(1), 81-93.
According to Aziz (2014), accurate estimation in the project is essential in order to ensure successful execution of the project. PERT is a project management tool that helps in easier estimation of the project activity and the cost. This is one of the major tools for project evaluation. The use of PERT chart in project evaluation helps in ensuring the clients will be delivered with a successfully completed project. Project Evaluation and Review Technique is a statistical tools that is widely used by the project managers in ensuring that correct estimation process is followed in the project. An accurate project estimation further helps in easier management and execution of the activities and the deliverables of the project. PERT methodology is quite similar to critical patyn methodology and is often used for accurate scheduling and management of the tasks associated with the successful completion of the project. Thus it can be said that PERT method is one of the major project management tool for project evaluation. A PERT chart is used for scheduling, organizing and coordinating the project management tasks. Thus it can be said that project evaluation is important part of project management.
Agyei, W. (2015). Project planning and scheduling using PERT and CPM techniques with linear programming: case study. International Journal of Scientific & Technology Research, 4(8), 222-227.
According to Agyei (2015), PER and CPM are two most essential techniques that are mainly used for project evaluation. Project evaluation is necessary for successful completion of the project and therefore accurate tools for project evaluation and control are needed to be identified. PERT and CRM are two of the most important project management tools that ensures successful completion and execution of the project evaluation phase. With these two methods, accurate project estimations are done that helps in easier management of the project and further helps in ensuring that the project meets the standards and the expectations of the clients. The statistical calculation of the activities and the estimation of the project time help in accurate implementation of the project. Thus these two techniques help in easier management of the project. Project evaluation is particularly important as in unveils the bugs and the issues associated with a project. The aim of the project evaluation phase is to ensure that the implemented project has followed the set standards and the contribution of these two tools in project evaluation is huge.
The project closure checklist for this project is as follows (Schwalbe, 2015)-
The goals of the project are achieved
Documentation of the activities are completed
Performance Evaluation is completed
Resource release
Client Sign Off
The MOV of the project will be evaluated on basis of the extent to which Virtucon is able to deliver the project to Globex in as inexpensive manner as possible. Furthermore, the project should be delivered within a set time and within the allocated budget. The performance evaluation will be followed by accurate report generation and validation.
References
Agyei, W. (2015). Project planning and scheduling using PERT and CPM techniques with linear programming: case study. International Journal of Scientific & Technology Research, 4(8), 222-227.
Aziz, R. F. (2014). RPERT: Repetitive-projects evaluation and review technique. Alexandria Engineering Journal, 53(1), 81-93.
Beringer, C., Jonas, D., & Kock, A. (2013). Behavior of internal stakeholders in project portfolio management and its impact on success. International Journal of Project Management, 31(6), 830-846.
Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Hwang, B. G., & Ng, W. J. (2013). Project management knowledge and skills for green construction: Overcoming challenges. International Journal of Project Management, 31(2), 272-284.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Leach, L. P. (2014). Critical chain project management. Artech House.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Willcocks, L. P. (2013). 9 Evaluating the Outcomes of Information Systems Plans Managing information technology evaluationtechniques and processes”. Strategic Information Management, 239.
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University: Melbourne Institute Of Technology
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Country: Australia
Answer:
Introduction
An operating system (OS) is defined as a system software that is installed in the systems for the management of the hardware along with the other software resources. Every computer system and mobile device requires an operating system for functioning and execution of operations. There is a great use of mobile devices such as tablets and Smartphones that has increased. One of the widely used and implemented operating syste…
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Australia Cheltenham Computer Science Litigation and Dispute Management University of New South Wales Information Technology
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