COIT12208 ICT Project Management

COIT12208 ICT Project Management

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COIT12208 ICT Project Management

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COIT12208 ICT Project Management

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Course Code: COIT12208
University: Central Queensland University

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Country: Australia

Question:

The case study simulates a project management scenario where the student takes on the role of project manager. The case information is not complete so where necessary students will have to argue the pros and cons of any assumptions they make. If necessary, students are expected to find relevant information in the academic literature to justify their answers and provide appropriate references.
The following information is provided to assist students to develop their assessment solution:

Product development case description
Specific assessment questions that must be answered
Information regarding the submission of the assessment
Marking guide

Important notes regarding assignment submission

You must aim to submit your assignment at least 1 hour before the due date. This will avoid unnecessary late penalties if you have any technical issues while submitting your assignment.
If you do have a problem uploading your assignment online and cannot get help from TASAC, make sure that you email your assignment files to your tutor before the due date.

This will allow your tutor to view the work that was completed before the deadline. Note that you will also be required to submit the assignment online through Moodle.

Any drafts in Moodle may be automatically submitted by Moodle at the due date. However, you must not rely on this for your submission. Note that this does mean that you should not leave something uploaded as a draft if you do not want it to be submitted automatically. If you upload after the due date (this includes students with extensions) you must ensure that you press submit for marking or you may incur a further late penalty.

Preparation for the assignment

You must complete the MP practicals 1 and 2 before you start this assignment.
You must also complete practical 3 before you attempt to add resources to your assignment. You are required to take your Microsoft Project practical’s and this assignment to your tutorial/practical classes from week 3 onwards. The course is scheduled to commence the practical’s in week 3 and you are expected to start work on this assignment in week 6 (or earlier).

If your schedule has any resource over-allocation issues resolve these in the PartAQ2.mpp file without adding any additional resources. For this assignment, do not “split tasks” and do not allow levelling to “adjust individual assignments on a task”. Save this “modified” version of the WHA_PartAQ2.mpp file. You will be required to submit the WHA_PartAQ2 as this is needed as part of your assignment submission.

a) Describe how you used (or how you would have used Microsoft Project) to resolve any resource over-allocation issues.
b) Copy the table below into your Word Document answers and complete the table.
c) What are the causes for the differences between the Totals you see in the two files.
d) Take a close look at the changes to the sequence of tasks. Are there any potential problems for the project as a result of the way MS Project levelled the tasks?
Based on the results from your WHA_PartAQ2.mpp Write a memo to Harold Steptoe informing him of the completion of the planning stage of the project and providing the following information:
a) the expected completion date of the project, assuming it commences with task 1 on 1st of October 2018;
b) the total duration of the project;
c) an explanation of the main factors that cause the project to require that length oftime and any recommendations that you might make to reduce the duration if time was a priority for the project;

Answer:

Explanation of the steps that are required for resolving resource allocation problem
The problem of resource overallocation is currently present within the schedule that is developed for the warehouse construction project. It is found that the problem of resource overallocation can generally be resolved with the help of resource levelling.  When resource levelling process is undertaken then the tasks as well as project activities are generally not adjusted and thus adjustment is not reflected on the separate assignments. Proper analysis on resource levelling of the project reflects that the project duration increases however the cost that is related with the activities of the project does not changes.
Comparison between mpp files

WHA_PartAQ1.mpp

WHA_PartAQ2.mpp

Total duration

Total cost

Total duration

Total cost

177 days

$657,120.00

301days

$657,120.00

Difference between the mpp files
The table that is provided above reflects that the total duration of the project in PartAQ1.mpp is 177 days whereas the total time that is needed as per the WHA_PartAQ2.mpp is around 301 days. The variation that is seen within the project duration is generally due to levelling of resources of the project which are overallocated.
Problems associated with Ms project after the process of resource levelling
 After resource levelling process is undertaken, no change within the sequence of project tasks is reflected from the project schedule however it is identified that the total duration of the project generally increases.
Part A question 3

Memo
To: Harold Steptoe
From: << Student name >>, Project Manager
Date: 13-09-18
Sub:  Providing details about the planning stage completion.

Message
  It is found that the planning phase of the project “Workhouse construction” is completed and memo generally elaborates information about the details of the planning stage of the project that are necessary for completing the planning phase. It is found that the project planning phase reflects that the entire project of Workhouse construction will be completed successfully within the time period of 301 days by assuming the project will get started on 23rd Dec 2019. The project will be completed successfully by 23rd Dec 2019. The project duration generally increases after the process of resource levelling is generally undertaken. The project duration can be minimized or reduced by hiring more human resources for the project so that their involvement within the project activities assists in finishing the project quite effectively. Moreover, the cost that is mainly associated with the project resource is mainly reflected with the help of the table that is provided below:

Resource Name

Cost

Craft Artisan (CA)

$ 95.00/hr

Business Analyst (BA)

$ 120.00/hr

Knowledge Analysis (KA)

$ 110.00/hr

Software engineers (SE)

$ 110.00/hr

Network engineers (NE)

$ 110.00/hr

Mechanical Engineer (ME)

$ 100.00/hr

Workshop Assistant (WA)

$ 50.00/hr

 

 

Accommodation

$ 100.00

Flight

$ 200.00

a) Explanation for the selection of resource
Software engineer is added in the project schedule so that the project duration can be minimized.
b) Comparison between mpp files

WHA_PartAQ3.mpp

WHA_PartAQ4.mpp

Total duration

Total cost

Total duration

Total cost

286.5 days

$657,120.00

301 days

$657,120.00

c) Explanation
 It is analyzed that system population of both human resource as well as purchase order are used for minimizing the project time. It is identified that the entire project time generally reduces to 286.5 days after the resource overallocation problem is resolved. The difference is mainly reflected in both the files due to resolving the problem of overallocation.
Part A question 5
a) Project risks

Quality issues

Impact

Probability

Degree

  Ineffective quality analysis

Due to ineffective quality analysis, it is analyzed that the project quality gets affected negatively.

High

High

Improper configuration of platform

The project quality can be impacted negatively due to improper configuration

High

High

b) Incorporating activities in WBS

WBS number

Task Name

Duration

Resource

5.2.2

 Testing is required to be conducted after configuration of system is mainly performed.

 2 days

Software engineer

Part A question 6
 The task which are generally left out from the schedule but if added then it would have made the project successful. The tasks are as follows:

Reviewing the project
Training of the team members of the project

Revising the plan

Change

Impact on Project duration

Explanation

 Sprint 1

 Longer

 This activity generally started with the activity “Leichardt Workshop” at same time.

Sprint 2

Longer

The completion of this activity generally done when testing of HRM is completed.

Sprint 3

Shorter

It generally get started when the hardware related contracts are given awards.

Sprint 4

Shorter

 It get initiated after the completion of the testing phase.

 

Change

Impact on Project Cost

Explanation

Sprint 1

Greater

 This generally occurs as KE as well as WA is added in this activity.

Sprint 2

Greater

Due to addition and CA, WA and BA, the budget of the project increases

Sprint 3

Greater

This generally occurs as KE as well as WA is added in this activity.

Sprint 4

Lesser

 Reduction in cost of the project mainly occurs due to reduction in the duration of the project activity.

References
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Marchewka, J.T., 2014. Information technology project management. John Wiley & Sons.
Turner, J.R., 2014. Handbook of project-based management(Vol. 92). New York, NY: McGraw-hill.

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