BUSI1329 Project Management

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BUSI1329 Project Management

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BUSI1329 Project Management

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Course Code: BUSI1329
University: University Of Greenwich

MyAssignmentHelp.com is not sponsored or endorsed by this college or university

Country: United Kingdom

Question:

Please choose two of these reports, write an essay to:
1. Assess, compare and discussthe planning of your two chosen projects with focus on discussing the following aspects:

How the Project Scope Statement was produced?
How the stakeholders were managed?

2. Provide solutionsand/or suggestions to one of your chosen projects on the following questions:

How the project risks should have been managed in the given project?
How the organisational structure should have been designed for the given project?
How people should have been managed in the given project?

Answer:

The project scope statement was chosen with the help of qualified staffs who formulated the rules that are applicable in this particular instance of vending flowers. The obtaining of the statement was with the help of combining aspects of the strategic nature for enhancing success to the particular success of the ready flowers entity.  This is reflective aspect that facilities vast experience was used to derive the scope statement of the project. The statement is there to enhance better communication potters between individual in an organisation.
The growth of the communication aptitudes is the source document in relation to growth of the project.  I have discussed the prevailing factors that affect business in the particular environment and also I have been able to provide the suitable solution as pertaining to the manage situations and reduce the losses and customer distaste faction that emancipates from poor implementation of procedures and scope statement. The systems of normal control have implement by the board of directors show ascertain that the organisation is working as per the expectations of the shareholder to reduce conflicts. The flowerier business is affected by a majority of factors which have been discussed in this content.
The argumentative part of the essay is that the perishability of het flowers has and the managers to adopt another approach to view on how to undertake the flower business with precaution and care. The flower industry is governed by a number of rules and stipulations which are one often m the regulations pertaining the agriculture; policies and government regulations.
The concept of disaster that occurs in a way that is unforeseen has been ascertained in the flower business. The dangers of press are another crucial aspect which makes the flower business to be hard to prevail. Although there are profits that are leaped from the sale of flower products abroad and foreign countries it is also uncertain as to the profit that will be made as it is not determinable. The problem that farmers face such as disaster occurrence saddens shortage of rain is a natural calamity which has no remedy thus making it unsuitable considers its application. “(George, 2012) said the farmers are advised to makes use of detachable materials of plastic in nature” This is in order to incorporate the shelters and makes sure that farms are safe during the downpour of rainfall. The scope of the statement is that the project has enhanced suitable advice to collect the rain water which can be utilised gain in the farm to irrigate the gardens.
The stakeholders were managed
The stakeholders were given prior notice of the delay and contacted via call of the changes in the flight thus change in the plan of action. An email is sent to each and every stakeholder to do a review of the entire approval and the way the inventor has been managed. The stakeholders are well conversant with the method of supply and chain management which produces the quantities at necessary time. The new technique that is applied for new flowers is provided to shareholders who are the partial owners of the company and thus facilitate in undertaking of corporate governance in most appropriate way.
The Use of just in time method is mad suitable and applicable to the use kin the systems because it considers the quality of flowers and the systems of internal control have been organised in such a way that they incorporate the awareness and the dangers that are experienced from holding the inventories for long periods of time. The matters requirement planning is a suitable tool and the preferable approach to the stakeholders who are needed to approve the same and it leads to increase in sales and forecasts in the overall project. The technique is well conversant with the rules and regulations in the industry of flower and the stakeholders know it as a time phrased priority –planning techniques that enhances calculation of material requirement and enhance schedule of supply to meet the demand across all products and parts that are in the one or more than one plant. This just in time technique requires the flowers to be ordered and delivered immediately without any delay of production.
The Work break down structure and CPA was produced through the following methods.
The competition was highlighted in the work break down structure as an issue to be dealt with. The management has the senior levels mangers that are entitled with the mandate to oversee the activities of the company.
The experts known as labours in the flower industry incorporate the age of digital world to use technology in the best way possible to ascertain success in the organisation. The employees are the IT experts or the information technology that helps to relay data and information over a long distance and coverage for acquiring new markets in the company. This effort of the workers in the flower business gives the company a competitive edge and a perpetual methodology and updated procedure that teaches to keep up with the persistent change in the environment.
The sales agent is commissioned to receive a certain amount of remuneration after attaining a target. The organisation has computerised sales systems that are used in successful flower companies. The experts in the entity install the software into computers of the entire organisation and thus enhance access of variations in terms of sights.  The stock is updated with the help of this software and the reporting is also well made and ascertained
The warehouse workers are responsible to organise the readymade flowers in the company and rake record of the total production. The shelf has been set for arranging the flowers in such a manner that the FIFO first in first out method of stock taking and delivering is utilised in this aspect. The officer known as the CSO or the customer relations officer takes the orders from the customers and reordered products are made to be automatically updated in the client stock and books ready for receiving. By leading an assignment as a group, I felt that there is undoubtedly group suggestion is relevant to each other. I was sure to relate the examination and the hypothesis I have contemplated amid my course. The most essential thing I have picked up by learning is working in a group. In the further phases of the project, coordination among colleagues expanded significantly. This aided in enhancing and cleaning of our relational abilities. We discovered that everybody can perform their own tasks to work on a shared objective.
However, diverse tasks were allocated to team mates and I stayed in consistent contact with each other and counselled on each possible event. This additionally helped me learn and comprehend their approach also. It helped me in research approach, how to check diverse sources and how to inquire about. I have figured out how to examine the market and potential clients before entering the market. I comprehended the market examination for business is to check the practicality and the absorbance of item in the market and to comprehend the patterns and conduct of the customers in market and to apply methodologies appropriately.   This gave significant and solid data. I contemplated to complete market examination; found out about market size and estimate; its patterns environment. This strategy for success likewise helped me in anticipating financial position and reports alongside learning of
The scope of this project is to set up a detailed plan of action of relating to the presentation competition that will be undertaken. The competition will involve the various students from different background hence the need to incorporate the feature of project scope statement to analyse the key date and information pertaining other time and venue.
The non-profit making aspect of the project prevails and this makes it necessary for all students to be aware of this nature since it will be inside the university premises. Things like delays in delivery, bad quality of product, inaccurate products or any other service problems can make the customers disappointed in return of which we may receive some negative feedbacks on our website or consumers can complaint on social media which can affect our brand image.
To minimise the criticism, Ready Flowers can revert back to customers with the reason of the failure and ensuring them with better services in future. In addition, gifts or discounts can also be distributed to the customers to minimise their disappointment. For instance, Sony PlayStation was hit by hackers and customers were greeted with the message that said “page not found”, in this case Sony kept their customers updated with the on-going problems and made sure that they would come up with the solution as soon as possible. Once they resolved the solution, they offered their customer’s special discounts and games points to win customers back (BBC, 2014).
High according to the calendar and the information the shareholders were furnished with,
An issue to stakeholders key to the project, but are not that interested in the success of the event. These individuals or groups need to be kept satisfied otherwise, the project will be at risk. IT support staff – without their help, the equipment for presentations may not be ready on the day. Catering staff – this staffs is required to help cater for and provide refreshments to guests.”(Richard, 2013) said Also given the £5 voucher concerns the canteen and in turn their team, they will need to be privy to discussions surrounding our plans for this”. Security staff – these staff need to be informed of the event happening so that they can be sure the building is open.
   Also, if they are unaware guests are coming; this could cause issues for guests hoping to enter the venue. Monitor only these stakeholders are the ones we are least worried about, and therefore will not spend a lot of time trying to satisfy or keep informed. -Staff in rooms next to or near venue of event – these stakeholders may be affected by the noise on the day of the event but they do not have high interest nor do they have the power to disrupt the event. We can monitor them but they are a low priority for the project team.  
   Keep informed for us, those with a high interest but low power, they will need to be in the loop during the project’s planning stages and with regards to the event itself. -Presenting students – the students will have a high interest in the event, with the incentive to win a prize but individually if they do not turn up, they lose out and the presenting groups will just need to improvise, therefore we class them as being high interest and low power.
Low interest High interest
    Manage closely Those with high power and interest are the most important of the stakeholders as they are interested in the event running smoothly but also have the power to put a stop to it. Their interest in the project will need to be managed because if they are dissatisfied, a shift in their interest in the project, considering their high power, could delay the project or bring it to a halt.  
Senior management within the Faculty these are the individuals whom have put on the event, and hope to use it to the Faculty’s benefit. While they wish for the event to go as smoothly as possible and can be a big help, if they identify that the project is being poorly managed or is a risk, they could pull the plug on it.
 Guests – these individuals are the means by which the competition can function, and act as judges so managing their attendance, expectations and satisfaction is key  
-Host – the host will act as master of ceremony and so will need to keep happy as they will be the face of the event. Older map
Work break down structure and the CPA
    The university will offer the premises for the internal facilities and catering services and thus the cost are cut down to increase a better package the winners. There is intense competition in the prizes will be awarded according to performance of the students. The groups have been formed which are to help in setting the anew guidelines and the form of tacking the question and the presentation is thus made to be successful. The ideas are brainstormed in the group work since team work enhances complete and attaining of standards that could not have been attained. There is effort recognition in this event and this makes it possible to the winners to get the remuneration n and reward of their contributions. The invites will be handled by the university team responsible of handling the recognisable alumni who are also guests in the ceremony. “(Samuel, 2014) said There are 100 academics that are known to be working outside the university which is known as the Greenwich University and the expert’s incorporation promotes the maintaining of peace and cohesive environment”.
The stakeholder’s management
    The stakeholders were also academics allocated the work position out of the premises of the University of Greenwich and the experts in various industries hence the approval is from the faculty and the requirements were screened by the board of governors team that as the check that are complete at every level and human resource management. The social requirements that are in existence are ascertained by the electronics and making sure that the date and time of the  meeting was properly organised Using the stakeholder mapping tool below, we identified those whom we need to keep satisfied, manage closely, monitor only or keep informed based on their level of power and interest.
   This stakeholder analysis also aids in understanding the behaviours of each individual stakeholder, helping the project management team to better tailor stakeholder management approaches to each stakeholder.  “(Thomas, 2012) said In using applying stakeholder management we hope to come up with methods of strategically dealing with the wide range of stakeholders who have an effect or whom are affected by our project ”
In order to effectively communicate with the various stakeholders in a way that is personal and promote buy-In from them, communication will be personalised and where possible, for example with regards to the faculty’s senior management, the presenting students and the key catering, IT and security staff this also offers the opportunity for stakeholders to ask questions and have things clarified, affording us the better chance of keeping those with high interest AND high power informed and satisfied.
   The warehouse we keep those goods which are being replaced or re-ordered. And the details of reordered products (quantity, type of flower, price, customers’ details etc.) are updated to the system automatically as soon as the customer clicks on replacement of order. The customers can also contact to our 24-hour helpline service for any queries which they may have, also they will keep records of our stock and customers.
References
Thomas, P. (2012). In using applying stakeholder management we hope to come up with methods of strategically dealing with the wide range of stakeholders who have an effect or whom are affected by our project: Hungarian press. Chicago.
Samuel, R. (2014). There are 100 academics that are known to be working outside the university which is known as the Greenwich University and the expert’s incorporation promotes the maintaining of peace and cohesive environment: American press. Chicago
Richard, E. (2013). Also given the £5 voucher concerns the canteen and in turn their team, they will need to be privy to discussions surrounding our plans for this”:  Gotham press. Sydney.
George, C. (2012). The farmers are advised to makes use of detachable materials of plastic in nature. Herman press. Australia.

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